Real Estate Notary Vancouver Real Estate Transfers, Conveyancing & Mortgages

Buying Real Estate


What You Are Buying

When a person buys a property, what they are acquiring is the fee simple title to the property. “Fee Simple” comes from the roots meaning that anyone can own the property and it can be inherited by anyone. This fee simple ownership means that you acquire the greatest bundle of rights that one can acquire related to a specific piece of residential property.

What is Conveyance?

The process followed when buying a property is called a conveyance. What happens is the ownership of the 10title to the property is conveyed from the seller (vendor) to the buyer (purchaser). We will prepare the forms and perform the actions necessary to facilitate this process. Here’s a link to an article where I explain the Conveyancing Process in British Columbia.

What Happens in a Conveyance

Form of Transfer

Ownership of land in British Columbia is recorded in the Land Title Office. When we act for you to assist in your purchase of real estate, we will prepare a document called a Form A Transfer which the present owner will sign in the presence of another Notary Public or Lawyer, confirming that they agree to transfer ownership of the property to you upon payment of whatever purchase price you have agreed upon.

Property Transfer Tax

We will also prepare a Property Transfer Tax form for you which is required for every transfer of property in British Columbia. There are certain exemptions to payment of Property Transfer Tax such as when transferring to a related party, qualified first time home buyers (article explaining conditions necessary to qualify for First Time Home Buyer’s Exemption to Property Transfer Tax), as transmitting a share of ownership, or to a surviving joint tenant. Where the property is a condominium, or a strata property, a Form F – Certificate of Payment must also accompany the application to transfer the property. The purpose of this form is to confirm that all strata fees and other assessments owing have been paid. We will order this document from the property manager.

Buyer’s and Seller’s Statements of Adjustments

We will also prepare Buyer’s and Seller’s Statements of Adjustments. There are various items such as property taxes and strata fees that will be adjusted between the Buyers and Sellers depending on whom has paid the expense, for what period it covers, and when your sale is completed.

We will order a copy of the plan and have you confirm that the property we have prepared documents for is the property you intend to purchase. We will order a Tax Certificate prior to completion to confirm that the taxes have been paid, confirming any payments owing or to determine what price will be adjusted between the Buyer and Seller.

We will meet with you prior to completion to review the Buyers Statement of Adjustments and Mortgage Documents (if any). We will require the purchase funds to be deposited in our trust account prior to registering the transfer. Sometimes it is necessary for us to register the transfer and mortgages prior to the Lender advancing the mortgage financing. If this is the case we will arrange this with your Lender.

State of Title Certificate

After the Transfer and any applicable Mortgage Discharges have been registered, we will order a State of Title Certificate. The State of Title Certificate is the document whereby the Registrar of Land Titles guarantees that the person(s) named as Registered Owners are in fact the registered owners of the property subject only to the listed registered encumbrances. Your lender will often require the original of this form to provide financing but we will send you a copy with our final reporting letter.

Selling Real Estate:

First Steps

When a person or company sells Real Estate, you require someone to act on your behalf to assist you in signing the documents, discharging your mortgage and any necessary mortgage payments, and ensuring that you receive the appropriate sale proceeds and any other assets.

What generally happens is that you will have listed your residential property with a realtor who markets to the property and finds a buyer. The realtor will supervise the writing up of a Contract of Purchase and Sale where the buyer agrees to buy and the seller agrees to sell the property.

Hire a Lawyer or Notary

Once you have a contract signed by both parties, a notary or lawyer will act for each party to perform the contract. When you decide to sell your property, it is important to retain a notary or lawyer early on so that we have sufficient time to process the real estate transaction. If you provide us with a short period of time, transactions are possible but may incur additional expenses. Give yourself at least a few weeks, or a few months if possible to avoid these issues.

Rental Properties

There are a few important aspects to note when selling rental properties. If the property is a rental property with tenants, make sure that the buyer knows this and it is mentioned in the contract. If the buyer intends to live in the property, make sure that proper notice is given to the tenants or other parties to vacate the property.

Contract Specifities

It is important to identify which items are included in the sale of your property. The contract should specify appliances or other items that you are taking with you or what stays for the buyer within your residential property. It is always better to determine this in advance than to have a disagreement after the sale has taken place.